Annie Wright is seeking a Lower School Administrative Assistant to begin on June 21, 2021. This is a full time, non-exempt position.
Annie Wright’s strong community cultivates individual learners to become well-educated, creative and responsible citizens for a global society.
Tradition meets innovation at Annie Wright Schools, where we honor our rich history and traditions, embrace the present, and continue always to move forward. Founded in 1884, Annie Wright Schools serve students from age three through high school. The Lower and Middle Schools offer co-ed programs in Preschool through Grade 8, while separate Upper Schools for boys and girls offer day and boarding options in Grades 9 through 12, welcoming students from Tacoma and around the world. We are proud to be an International Baccalaureate World School, delivering IB programs in every division.
The Lower School Administrative Assistant is responsible for overseeing the operations and administrative functions of the Lower School and the 10th Street Entrance. The Lower School Administrative Assistant works collaboratively with various stakeholders in support of Lower School initiatives and is able to manage independent projects in support of teachers, families and students. The Lower School Administrative Assistant is a kind and welcoming face for students each day, manages attendance processes, supports teachers with administrative tasks, and fields phone calls from families throughout the day. The Lower School Administrative Assistant is a warm and calming presence in a critical hub of the school. They are able to skillfully manage crying students when they are hurt, reassure parents with concerns, connect people with the school Nurse or other people as appropriate, manage maintenance requests, and meet deadlines of school protocols.
Reporting to the Director of the Lower School, the Lower School Administrative Assistant will bring creativity, clarity and empathy to help ensure that the Lower School is a thriving, nurturing program. The Lower School Administrative Assistant is an integral member of the Lower School team and administrative support of the school and works closely with other administrative support to ensure thorough coverage when needed.
Annie Wright Schools’ strong community starts with the faculty and staff who are dedicated to the growth, health, and education of our students. By serving as a key support for the Lower School faculty, staff, students and families, the Lower School Administrative Assistant allows faculty and staff to focus on upholding the mission and the students at the core of the institution.
Position overview: duties & responsibilities
The Lower Administrative Assistant and Registrar:
Manages daily student attendance, after school plans, and absence procedures for the Lower School;
Functions as a receptionist for the 10th Street Entrance and implements visitor and security protocols including monitoring security cameras and access to the campus;
Maintains updated school, faculty, and substitute rosters. Provide support for databases, transcripts, rosters, schedules, and forms as directed;
Manage supplies for the Lower School, including classroom supplies requests from teachers and maintaining other office supplies for Lower School staff;
Develops and demonstrates familiarity with the school’s student information system and other school management systems and databases in order to maintain and update online rosters, communications, and maintain, update, upload and/or collate electronic and physical academic, health, and other records in accordance with legal requirements and school needs;
Collates content and publishes weekly communications to families in the Lower School;
Serves as a point person for families’ inquiries about daily school operations and appropriately directs families to other departments or colleagues in the school;
Maintains confidentiality and discretion on all student and professional matters;
Reports, and provides support, to the Director of the Lower School as needed, including coordinating substitute teachers for anticipated absences and managing daily administrative tasks to maintain the smooth operations of the office and support the management of the Lower School.
The Lower School Administrative Assistant will demonstrate key elements of the listed expertise and experiences. This is an aspirational list and Annie Wright Schools encourages candidates to apply who may not currently possess, but are working on building, all of these qualities. The Lower School Administrative Assistant:
Holds an associate’s degree in a relevant field;
Experience with administrative work, ideally at least 3 years, in a school or similar setting;
Proven experience interfacing with a variety of constituents, including students, families, and educational professionals;
Demonstrates proficiency with multiple systems including Microsoft Office, Google Drive, Blackbaud, ManageBac and other relevant technological resources. Extensive experience with web-based systems;
Demonstrates advanced communication and editing skills, and organizational skills;
Is able to maintain an atmosphere of professional warmth and welcome for all members of the community even in stressful situations;
Is able to manage multiple simultaneous projects amidst a dynamic atmosphere and to prioritize and follow-through with tasks;
Is eligible to work in the United States.
Salary & benefits
Compensation includes competitive benefits including medical and dental benefits, a retirement plan and daily lunch. This is an hourly staff position and pays $18.40 an hour.
Annie Wright Schools remain firmly committed to a policy of equal employment opportunity. Annie Wright shall hire, promote, transfer, terminate, and make all other employment related decisions without regard to an employee’s race, color, creed, sex, religion, age, national origin, marital status, sexual orientation, political ideology, the presence of any sensory, mental or physical disability, or any other basis prohibited by law. Annie Wright Schools are actively seeking to create a more culturally diverse school community and accordingly, applicants of color and underrepresented backgrounds are encouraged to apply.
To apply, email a cover letter, resume, and email and telephone contact information for 3-5 professional references, all in PDF format, to Mrs. Erin Gann, Executive Assistant to the Head of Schools, at firstname.lastname@example.org
. In accordance with Annie Wright Schools’ strategic focus on issues related to social justice, candidates should anticipate being asked to address how their past work, as well as future contributions, might serve to advance Annie Wright’s commitment to a more diverse and inclusive community. Applications for this position will be accepted until the position is filled.