Using Technology at SchoolIn Grades 6-8, we use technology to enhance, enrich, and facilitate learning and communication. Technology is used as a productivity tool for school related purposes, curriculum enhancement and communications. It helps our students obtain skills necessary for the 21st century: digital literacy, inventive thinking, effective communication and high productivity. Students are responsible for bringing their laptop to all classes, unless specifically advised not to do so by their teacher.
Technology places enormous power at the fingertips of students. With great power comes great responsibility. While this section of the handbook identifies specific rules regarding the ethical use of Annie Wright Schools’ technology resources, it is important to remember that integrity, honesty, respect, and consideration are as important in the digital realm as in all other aspects of social and academic life. These guiding ideals, aligned with the schools’ mission, key characteristics, and the Middle School Academic Honesty Policy, provide a sound basis for good decision-making with regard to the use of technology at Annie Wright.
Annie Wright Schools’ rules and standards apply to users of all the schools' technology resources. Adherence to these rules is required for access to the schools’ technology resources. At times, policies may be implemented that restrict some individual customization and/or personal preferences, but always with the goal of ensuring an effective set of technological tools for everyone.
Network and Internet Access
- Only school-sanctioned devices will be connected to the internal Annie Wright network via a cable and/or via the wireless network name AWS. Any attempt to attach a personal device to the internal network will result in consequences for the student.
- Students’ personal devices are not permitted on the school’s network(s). As needed, exceptions can be made to accommodate individual learning plans or needs at the discretion of the Director of Middle School; appropriate use of that device will be governed by this agreement and any further stipulations articulated between the student, parents, and the Director of Middle School.
- Middle School students’ internet access is tracked and filtered, and is limited to the hours of 7:00 am and 6:00 pm. Any attempt at circumventing these restrictions will result in consequences for the student.
- Filtering and time restrictions are subject to change at any time at the discretion of the Director of Middle School or the Head of Schools.
- At the request of a student’s teacher or an administrator, a report of the student’s internet activity can be run.
Taking Care of Your Laptop
Food and drink will damage your computer so it is advised that you not eat or drink while using your laptop.
Cords, cables, and removable storage devices must be inserted carefully in the laptop.
Objects such as books, sports equipment, or musical instruments should not be placed on top of your laptop.
Laptops must never be left in a car or any unsupervised area.
Exposure to extreme temperature or direct sunlight for extended periods of time can cause damage to laptops due to the extreme heat or cold. Laptops work best stored between 35-90 degrees.
Always bring your laptop to room temperature prior to turning it on.
Keep all magnetic devices away from your laptop.
We recommend purchasing a protective case for your laptop, one with sufficient padding to protect the laptop from normal treatment and provide a suitable means for carrying the computer within the school.
The guidelines below should be followed:
Other items should not be stored in the carrying case to avoid placing too much pressure and weight on the laptop.
Always place the laptop bag down gently. Do not drop the bag from your shoulder or toss it on the floor.
The laptop screen can be damaged if subjected to rough treatment. The screen is particularly sensitive to damage if excessive pressure is placed on it.
Do not lean on the top of the laptop nor place objects on top of it when it is closed.
Avoid applying pressure to the screen.
Do not place anything in the carrying case that will press against the cover.
Do not poke the screen.
Do not carry the computer by the screen.
Do not place anything on the keyboard before closing the lid (e.g. pens, pencils, or disks).
Clean the screen with a soft, dry anti-static, or micro-fiber cloth. Please do not use any type of liquid or water on the laptop.
Only use the supplied charger or a genuine Apple charger.
Do not step on your power cord or place heavy objects on top of it.
When unplugging the cord, pull on the plug, rather than the cord.
Do not wrap your cord too tightly around the adapter box or computer.
Lost power cords are approximately $89.00 plus tax to replace.
Charging Your Laptop Battery
Sound must be muted at all times unless permission is obtained from the teacher for instructional purposes.
It is recommended that students bring headphones to use when appropriate and approved by teacher.
Students may use the School printers pre-installed on their laptops. However, printing will be limited to only those items needed directly for instruction.
To use the school printers, students will be required to know their student ID number.
Use of school printers is tracked, and any excessive use may result in consequences.
It is a good idea to do most printing at home to ensure that work is turned in on time.
Most home printers will work with School laptops. However, some printer drivers require an administrator to be signed in to complete the installation.
Managing Your Files and Saving Your Work
Saving Your Work
Students are responsible for saving and backing up all of their work. The Technology staff is not responsible for lost or corrupted files.
Secure, individual storage is provided for students on their Google Drive accounts. It is highly recommended that students save all their files to this space.
Students should save all of their work daily using their Google drive. It is the student’s responsibility to ensure that work is not lost due to mechanical failure or accidental deletion. Computer malfunctions are not an acceptable excuse for not submitting work.
SAVE OFTEN and be sure to save to GOOGLE DRIVE and not anywhere else locally on the computer.
All Middle School students will be given a Google Account with Drive enabled.
- Google Drive is a great tool for storing everyday files as much as it is a tool for collaboration. Saving all of your work to your Google Drive is a great way to make sure your loss in the event of laptop failure or damage is minimal.
- Backup and Sync by Google (Google Drive sync tool) is installed on all laptops AWS deploys. Students will be shown where to save files to assure they are safely synchronized to Google Drive.
- Students should seek assistance from the Helpdesk in the event the Google Drive sync tool reports that it cannot synchronize files.
- Students should be mindful that the Annie Wright sponsored Google Drive storage is not private. Any information stored is considered property of Annie Wright Schools. Any information uploaded to Google Drive is accessible at the request of and under circumstances deemed necessary by the Director of Middle School and/or the Head of Schools.
- Upon request, a copy of a students’ data in Google Drive can be supplied to a departing student if deemed appropriate the the administration.
Administrative rights may be given to students at the request of their parents. Administrative rights will ONLY be given to students with signed parental consent. The Schools reserve to revoke administrative rights at any time. Parents may request, in writing, to the Technology Department or the Director of the Middle School, to have their student’s administrative rights revoked.
Students found to have administrative rights without the knowledge of the technology department will be subject to disciplinary actions.
The Technology Department has an Administrator account on the laptop; DO NOT remove this account or change its password.
Every AWS issued computer comes with a three - year limited warranty (AppleCare+) and includes up to two incidents of accidental damage coverage, each subject to a service fee of $99 for screen damage or external enclosure damage, or $299 for other damage, plus applicable tax.
In the event of damage not covered under AppleCare, our Technology team will help to facilitate repairs or recommend a replacement plan in the event of catastrophic damage. Students should visit the Technology Helpdesk with any non-working laptop, regardless of damage or defect.
Laptops Undergoing Repair
All laptops requiring repair or maintenance should be delivered to the Technology Help Desk immediately.
Loaner laptops may be issued to students when they leave their laptops for repair with the Technology HelpDesk.
Students will be expected to return the loaner laptop within 24 hours after receiving notice that their laptop repair has been completed. Students will be notified through their Annie Wright email. Students are expected to check email accounts daily.
Make sure you have backed up all documents and personal data before releasing your laptop to the Technology HelpDesk. AWS HelpDesk is not responsible for lost documents or data.
Originally Installed Software
The software originally installed by the Annie Wright must remain on the laptop in usable condition and be easily accessible at all times.
It is the responsibility of the Technology Department to install additional curricular software programs and files.
When a computer leaves the Annie Wright systems on a permanent basis; such as when a newer computer is purchased or at the time of disenrollment (graduates, transfers, withdrawals, or chooses not to re-enroll) all School owned software will be removed. Remaining software for MacBooks will include:
The original Operating System (OSX)
Pages, Numbers, Keynote, GarageBand, iMovie, and Photos
Additional School Provided Software
From time to time, the School may add software applications for use in a particular course. The licenses for this software require that the software be deleted from laptops at the completion of the course. Periodic checks of laptops may be made to ensure that students have deleted software that is no longer required in class, and that the school has not exceeded its licenses.
At the time a student is disenrolled, School-owned software, such as those listed below, will be removed:
Adobe Creative Cloud
Microsoft Office Suite
Safety and Security
Student laptops will be labeled in the manner specified by the school. Under no circumstances are students to modify, remove, or destroy these labels.
The name given to the computer in System Preferences can not be changed.
Students (with parental consent) may decorate and/or label the exterior of their computer in a school-appropriate manner to help make their computer identifiable as theirs.
Computers and a number of other resources provided by the school are password-protected.
Students are not to share their passwords with anyone (with the exception of their parents). If a member of the Technology department requires the use of your account, they will reset your password, and you will be required to set a new password once work is complete.
Students are not to obtain and/or use, directly or indirectly, another individual’s password for any reason.
Adherence to Community Standards
In addition to any standard or rules established by the school, the following behaviors are specifically prohibited as they violate community expectations, as articulated in this handbook and Annie Wright standards of integrity and civility.
Violating Copyright Laws
Directly or indirectly, circumventing security (commonly known as hacking) on or from your computer, regardless of intent. This includes, but is not limited to attempts to circumvent network usage restrictions, such as internet filters in place for the student’s protection, as well as attempting to access network resources not available or intended for student consumption.
Using other people’s passwords or accessing private and secure accounts with or without permission.
Privacy and Safety
Privacy and safety of all students is our top concern. Please review the tips below:
Do not open, use or change computer files belonging to others.
Never reveal information about yourself or others to people on the internet, such as: your full name, phone number, home address, social security number, credit card numbers, or passwords.
Remember that any school-sponsored storage is not guaranteed to be private or confidential.
The school will provide some Internet security through Internet content filtering while at school; however, there is no substitute for parental supervision when using the computer.
Parents are responsible for monitoring student use of the laptop and Internet at home. It is best when guidelines and rules are set right from the beginning.
Comply with trademark and copyright laws and all license agreements. Ignorance is not immunity from the law. If you are unsure, ask a teacher or parent.
Plagiarism is a violation of the Annie Wright Schools Academic Honesty Policy. Give credit to all sources used, whether quoted or summarized. This includes all forms of media on the Internet, such as graphics, movies, music, and text.
Use or possession of hacking software is strictly prohibited and violators will be subject to disciplinary action.
Students will all have Annie Wright Schools email accounts. Students are expected to check their email daily. Please note that all school email content is not private and may be inspected at any time by request of the Director of Middle School or the Head of Schools. The following rules will apply when using an email account, as well as any communication through technology:
Always use appropriate language
Do not transmit language/material that is profane, obscene, abusive or offensive to others
Do not send mass emails, chain letters, or spam
Students may use the mailing list for their grade level to communicate with their classmates. However, they may not email other grades and/or entire divisions without explicit permission from the Division Director.
Students should maintain high integrity with regard to any content
No private chatting during class without permission
Electronic mail, network usage and all stored files shall not be considered confidential, may be monitored at anytime by designated Annie Wright staff to ensure appropriate use, and is considered to be the property of Annie Wright Schools.
Upon request, a copy of a students’ emails can be supplied to a departing student if deemed appropriate the the administration.
Share your child’s excitement about using this instructional tool to enhance their learning, and learn along with them.
Parents should make sure that their child adheres to the guidelines set forth in this document.
Parents are responsible for reviewing Annie Wright School’s Acceptable Use Policy (AUP) and the Middle School Laptop with their child.
Parents are responsible for ensuring that the laptop is brought in when the student becomes disenrolled from the school to remove all software owned by the school.
Ethical and Appropriate Use
Students are expected to use technology ethically and appropriately at all times, as articulated in this document and in adherence with all local, state and federal laws whenever using the laptop.
At school, students can only use their laptop with express permission and supervision from a teacher and for educational experiences only, known as our PSA Policy (Permission, Supervision, Academic). This policy is in effect while a student is on campus.